by Tammy Graves, Matt Henry, Anita Nambiar

Originally featured in Physicians Practice

Practical Actions to Reduce Burnout

Burnout among healthcare workers is at its highest levels ever. Addressing burnout challenges and improving the workforce experience for front-line staff will require an ongoing commitment and focus from health systems. Gains can be experienced with pragmatic, program-level investment. However, based on our experience uncovering root causes, we have found that deeper-seeded cultural issues, such as diversity, equity, and inclusion (DEI), often impact trust and lessen the impact of initiatives. 

In this first series of Insights, we explore opportunities to address the immediate needs impacting the caregiver experience, with actionable tips to help realize quick wins. In subsequent pieces, we’ll explore:

  • The malignant cultural barriers like trust and credibility issues between health system management and front-line staff
  • Ways to overcome systemic barriers to meaningfully impact DEI, boosting the effectiveness of workforce engagement initiatives. 

Clinical Caregiver Experience: The Need for Immediate Impact

To begin, focus on investments that create incremental wins and build momentum to reinforce your commitment to clinicians’ practice of care delivery. If your healthcare organization is serious about retaining and attracting clinicians in the long term, now is the time to take action to align and improve processes that will empower them and bring back the joy of practicing medicine in a post-pandemic environment. 

  1. Create space for your clinical caregivers to focus on critical work. Consider this step the intake process for identifying new, and resurfacing old, ideas. A ‘return to normal’ is not the goal. Begin by having an inclusive provider discussion of expectations for the next normal and incorporate learnings from the last 12 months. Leadership should approach every conversation with caregivers as an opportunity for requirements gathering and should consider how the day-to-day “noise” is preventing staff from attending to crucial aspects of their patient care. Reimagine how extraneous work can be managed differently in the future. Engage your organizational improvement and effectiveness team to own this intake process, with a commitment to reducing administrative burden through human-centered design principles. Pair this work with proactive internal communication processes to confirm what you are hearing and share how this information is going to be used. This open discussion and requirements gathering should be a continuous process improvement that is part of your overall strategic plan.

  2. Prioritize pre-pandemic initiatives that reduce clinical burnout. Engage clinicians to confirm priorities, validate and increase alignment, and establish buy-in and trust in the process. If strategic initiatives are prioritized by the same old Return on Investment (ROI) metrics, the same old projects will be prioritized. To get funding and resources to execute, it is critical to move these projects to the top of your organizational priorities. For funding, committed organizations establish a strategic budget allocation for workforce experience and then apply prioritization criteria to disburse funds. For an efficient prioritization exercise, engage front-line staff and business owners to estimate the level of effort versus workforce experience impact for each initiative.  Taking a people-centered approach in prioritizing, define ROI metrics aligned to the quadruple aim to activate meaningful metrics scored in your portfolio review. Instead of relegating patient experience and provider experience as afterthoughts of program implementation, elevate these metrics as qualifiers for portfolio review to deliver a powerful message to your clinicians about your commitment to their well-being. Simple inclusions of workforce experience impact measures from above and/or clinician experience surveys can augment and elevate the priority of these important initiatives. Start tackling initiatives now to give caregivers hope that the future will be different.
  3. Be nimble by introducing a continuous improvement model. Healthcare systems tend to be stuck in the outdated “big project” mentality. They reconfigure whole spaces, are held back by too many legacy systems that keep them from moving to more efficient and effective tools, and generally tend to embark on projects that are time-consuming and expensive. The irony is that provider teams have a long and well-accepted history and culture of continuous improvement in clinical care delivery. Apply this same philosophy when implementing the roles, workflows, and technology that enhance workforce experience. Adoption will also take collaboration. Take lessons from the well-established dyad management model to iterate on this work. The partnership between business and clinical leaders can be extended to joint IT, facilities, and/or HR functions to design an iterative and thoughtful approach to improvements. Think months, not years. Think agile, not waterfall. Make small changes, let clinical teams adjust and then add in more. Smaller changes are easier to accept, and immediate value will have folks asking for more. Introduce continuous improvement models that build trust and put humans at the center of all efforts. This nimble structure will enable your organization to adapt quickly to future disruptions. Continuous improvement models work well for other industries and can help you create a set of user-driven requirements instead of technology-driven needs – giving your caregivers a voice.

The Bottom Line

Provider burnout is a symptom of a system that has not prioritized people to iterate on solvable problems. In a business that is all about people, designing around the moment services are delivered – between the patient and the caregiver – must be the focus. The time to act is now to prioritize, invest, and iterate on initiatives that put humans at the center of care delivery.